Title 28
Labor and Labor Relations

Chapter 14
Payment of Wages

§ 28-14-12. Employment records. [Effective until January 1, 2026.]

Every employer shall keep a true and accurate record of hours worked and wages paid each pay period to each employee in any form that may be prescribed by the director. The employer shall keep the records on file for at least three (3) years after the entry of the record.

§ 28-14-12. Employment records. [Effective January 1, 2026.]

(a) Every employer shall keep a true and accurate record of hours worked and wages paid each pay period to each employee in any form that may be prescribed by the director. The employer shall keep the records on file for at least three (3) years after the entry of the record. At the start of employment, an employer shall provide each of its employees, a written notice, in English, containing the following information:

(1) The rate or rates of pay and basis thereof, including whether the employee is to be paid by the hour, shift, day, week, salary, piece, commission, or other method, and the specific application of any additional rates;

(2) Allowances, if any, claimed, pursuant to permitted meals and lodging;

(3) Employer’s policy on sick, vacation, personal leave, holidays, and hours;

(4) The employee’s employment status and whether the employee is exempt from minimum wage and/or overtime;

(5) A list of deductions that may be made from the employee’s pay;

(6) The number of days in the pay period, the regularly scheduled payday, and the payday on which the employee will receive the first payment of wages earned;

(7) The legal name of the employer and the operating name of the employer, if different from its legal name;

(8) The physical address of the employer’s main office or principal place of business, and its mailing address if different; and

(9) The telephone number of the employer.

(b) The employer shall keep a copy of the notice provided pursuant to the provisions of subsection (a) of this section, signed by each employee, thereby acknowledging their receipt of the notice.

(c) Any person who violates the provisions of this section shall be punished by a fine of four hundred dollars ($400) for a first or second violation and any subsequent violation shall be subject to the penalties provided in § 28-14-17(a).