2026 -- H 7854

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LC003539

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2026

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A N   A C T

RELATING TO PROPERTY -- CONDOMINIUM LAW

     Introduced By: Representatives Casimiro, Donovan, Potter, Alzate, and Shallcross Smith

     Date Introduced: February 27, 2026

     Referred To: House Corporations

     It is enacted by the General Assembly as follows:

     SECTION 1. Sections 34-36.1-3.08 and 34-36.1-3.18 of the General Laws in Chapter 34-

36.1 entitled "Condominium Law" are hereby amended to read as follows:

     34-36.1-3.08. Meetings and notice Meetings and notice, open guidance, minutes,

executive session.

     (a) A meeting of the association must be held at least once each year. Special meetings of

the association may be called by the president, a majority of the executive board or by unit owners

having twenty percent (20%), or any lower percentage specified in the bylaws, of the votes in the

association. Special meetings requested by unit owners of at least twenty percent (20%), or any

lower percentage specified in the bylaws, of the votes in the association must be called by the

executive board if the stated purpose is to propose an amendment of the declaration or bylaws,

reject the budget, remove a director or officer and elect a replacement, or for any other purpose of

which the unit owners are entitled to vote, except for the general election of board members which

is to take place at the annual meeting. Not less than ten (10) nor more than sixty (60) days in

advance of any meeting, the secretary or other officer specified in the bylaws shall cause notice to

be hand delivered or sent prepaid by United States mail to the mailing address of each unit or to

any other mailing address designated in writing by the unit owner.

     (b) The notice of any meeting must state the time and place of the meeting and the items

on the agenda, including the general nature of any proposed amendment to the declaration or

bylaws, any budget changes, and any proposal to remove a director or officer.

     (c) Notwithstanding any provisions in the declaration or bylaws to the contrary, the

association may conduct regular or special meetings of the executive board and annual or special

meetings of the unit owners by electronic means so that physical presence is not required. All

association meetings that take place in a physical location shall be in the county where the

condominium is located. All association meetings may be held fully or partially by telephonic or

video conference or other interactive electronic communication process as determined by the

executive board; provided, however, that all participants shall be able to simultaneously

communicate with each other during the meeting. Presence by such electronic means shall satisfy

any quorum and voting requirements in the association’s governing documents as well as the

requirements of §§ 34-36.1-3.09 and 34-36.1-3.10. Where participation by electronic means is

provided for, the notice of any meeting shall, in addition to the requirements of subsection (b) of

this section, also identify the remote platform being used and provide the necessary access

information to all unit owners to participate.

     (d) Where a regular or special meeting of the executive board is held fully or partially by

electronic means pursuant to subsection (c) of this section and a quorum has been established, the

executive board may vote on any action properly before the board by electronic means including,

but not limited to, email, telephonic conferencing, video conferencing, and electronic voting

platforms. Where an annual or special meeting of the unit owners is held fully or partially by

electronic means pursuant to subsection (c) of this section and a quorum has been established, the

unit owners may vote on any action before the membership by electronic means including, but not

limited to, telephonic conferencing, video conferencing, or electronic voting platforms, or mail-in

ballot, as determined by the executive board. If the declaration or bylaws requires the signature of

unit owners for such voting or proxies, unit owners may electronically submit their signatures as

determined by the executive board.

     (e) Notwithstanding subsection (a) of this section and any provisions in the declaration or

bylaws to the contrary, notice of any meeting may alternatively, or additionally, be provided

electronically to a unit owner’s email address if such email address has been designated in writing

by the unit owner along with written consent to receive meeting notices from the association

electronically. Any meeting notice may also be provided alternatively, or additionally, by posting

the notice to a secure website or portal of the association or of the association’s agent, if the unit

owner has consented in writing to receive meeting notices from the association via electronic

posting. Unit owners may opt out of electronic delivery or electronic posting of meeting notices at

any time by written revocation submitted to the association.

     (f) Regular and special meetings of the executive board shall be open to unit owners, except

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for executive sessions convened to discuss privileged legal communications, personnel matters, or

delinquencies of specific owners. The executive board shall provide a reasonable opportunity for

owner comment, at the meeting, on agenda items prior to any vote.

     (g) Notice. Not less than five (5) days prior to any regular meeting of the executive board

and no less than twenty-four (24) hours for special meetings, the executive board shall provide

owners with the date, time, agenda topics, and physical and/or remote access instructions by

reasonable means, including electronic notice where an owner has consented.

     (h) Minutes. Minutes of executive board and unit owner meetings shall be recorded,

approved, and made available to owners within thirty (30) days after approval. Executive-session

minutes shall state the general topic and legal basis without privileged detail.

     (i) Annual meeting. The annual meeting of unit owners shall include presentation of the

budget, (if there is no separate budget meeting otherwise held in that fiscal year), reserves status,

update on insurance coverages, and notice of any significant contracts entered into by the

association, with any advance materials made available not less than ten (10) days before the

meeting.

     34-36.1-3.18. Association records Association records - Access to records, timelines,

formats, penalties.

     (a) The association shall keep financial records sufficiently detailed to enable the

association to comply with § 34-36.1-4.09. All financial and other records shall be made reasonably

available for examination within thirty (30) days of a request by any unit owner and his or her

authorized agent.

     (b) Records requested pursuant to this section shall include minutes, insurance policies,

bank statements, signed contracts, reserve and condition studies, results of any financial review or

audit, and paid vendor invoices.

     SECTION 2. Chapter 34-36.1 of the General Laws entitled "Condominium Law" is hereby

amended by adding thereto the following section:

     34-36.1-3.22. Financial audits for condominium associations.

     (a) Applicability. Every condominium association organized under this chapter that

governs more than twenty (20) units shall be subject to the financial review requirements set forth

in this section.

     (b) Financial review requirement. Each association subject to this section shall obtain an

independent financial review of the association’s books, records, and accounts at least once every

five (5) fiscal years.

     (c) Reviewer qualifications. The review shall be conducted by a certified public accountant

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licensed in this state, who is independent of the association, its managing agent, and any officer or

employee of the association.

     (d) Distribution of review. A copy of the completed review shall be:

     (1) Provided to the executive board upon completion; and

     (2) Made available to all unit owners upon request, and provided to any unit owner who

requests a copy in writing, subject to reasonable copying costs.

     (e) Cost of review. The cost of the review shall be a common expense of the association.

     (f) Financial review discrepancies. In the event the financial review report identifies any

inconsistencies, the executive board shall proceed to a full audit, which cost shall be a common

expense and complete in accordance with subsection (c) of this section and distributed pursuant to

subsection (d) of this section.

     SECTION 3. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO PROPERTY -- CONDOMINIUM LAW

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     This act would amend various sections of the condominium law to enhance transparency

and establish a condominium ombudsman.

     This act would take effect upon passage.

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