2024 -- S 2995 SUBSTITUTE A | |
======== | |
LC005873/SUB A | |
======== | |
STATE OF RHODE ISLAND | |
IN GENERAL ASSEMBLY | |
JANUARY SESSION, A.D. 2024 | |
____________ | |
A N A C T | |
RELATING TO STATE AFFAIRS AND GOVERNMENT -- DEPARTMENT OF | |
ADMINISTRATION | |
| |
Introduced By: Senator Tiara T. Mack | |
Date Introduced: April 16, 2024 | |
Referred To: Senate Housing & Municipal Government | |
It is enacted by the General Assembly as follows: | |
1 | SECTION 1. Section 42-11-2 of the General Laws in Chapter 42-11 entitled "Department |
2 | of Administration" is hereby amended to read as follows: |
3 | 42-11-2. Powers and duties of department. |
4 | The department of administration shall have the following powers and duties: |
5 | (1) To prepare a budget for the several state departments and agencies, subject to the |
6 | direction and supervision of the governor; |
7 | (2) To administer the budget for all state departments and agencies, except as specifically |
8 | exempted by law; |
9 | (3) To devise, formulate, promulgate, supervise, and control accounting systems, |
10 | procedures, and methods for the state departments and agencies, conforming to such accounting |
11 | standards and methods as are prescribed by law; |
12 | (4) To purchase or to contract for the supplies, materials, articles, equipment, printing, and |
13 | services needed by state departments and agencies, except as specifically exempted by law; |
14 | (5) To prescribe standard specifications for those purchases and contracts and to enforce |
15 | compliance with specifications; |
16 | (6) To supervise and control the advertising for bids and awards for state purchases; |
17 | (7) To regulate the requisitioning and storage of purchased items, the disposal of surplus |
18 | and salvage, and the transfer to or between state departments and agencies of needed supplies, |
| |
1 | equipment, and materials; |
2 | (8) To maintain, equip, and keep in repair the state house, state office building, and other |
3 | premises owned or rented by the state for the use of any department or agency, excepting those |
4 | buildings, the control of which is vested by law in some other agency; |
5 | (9) To provide for the periodic inspection, appraisal or inventory of all state buildings and |
6 | property, real and personal; |
7 | (10) To require reports from state agencies on the buildings and property in their custody; |
8 | (11) To issue regulations to govern the protection and custody of the property of the state; |
9 | (12) To assign office and storage space and to rent and lease land and buildings for the use |
10 | of the several state departments and agencies in the manner provided by law; |
11 | (13) To control and supervise the acquisition, operation, maintenance, repair, and |
12 | replacement of state-owned motor vehicles by state agencies; |
13 | (14) To maintain and operate central duplicating and mailing service for the several state |
14 | departments and agencies; |
15 | (15) To furnish the several departments and agencies of the state with other essential office |
16 | services; |
17 | (16) To survey and examine the administration and operation of the state departments and |
18 | agencies, submitting to the governor proposals to secure greater administrative efficiency and |
19 | economy, to minimize the duplication of activities, and to effect a better organization and |
20 | consolidation of functions among state agencies; |
21 | (17) To operate a merit system of personnel administration and personnel management as |
22 | defined in § 36-3-3 in connection with the conditions of employment in all state departments and |
23 | agencies within the classified service; |
24 | (18) To assign or reassign, with the approval of the governor, any functions, duties, or |
25 | powers established by this chapter to any agency within the department; |
26 | (19) To establish, maintain, and operate a data processing center or centers, approve the |
27 | acquisition and use of electronic data processing services by state agencies, furnish staff assistance |
28 | in methods, systems and programming work to other state agencies, and arrange for and effect the |
29 | centralization and consolidation of punch card and electronic data processing equipment and |
30 | services in order to obtain maximum utilization and efficiency; |
31 | (20) To devise, formulate, promulgate, supervise, and control a comprehensive and |
32 | coordinated statewide information system designed to improve the database used in the |
33 | management of public resources, to consult and advise with other state departments and agencies |
34 | and municipalities to assure appropriate and full participation in this system, and to encourage the |
| LC005873/SUB A - Page 2 of 6 |
1 | participation of the various municipalities of this state in this system by providing technical or other |
2 | appropriate assistance toward establishing, within those municipalities, compatible information |
3 | systems in order to obtain the maximum effectiveness in the management of public resources; |
4 | (i) The comprehensive and coordinated statewide information system may include a Rhode |
5 | Island geographic information system of land-related economic, physical, cultural and natural |
6 | resources. |
7 | (ii) In order to ensure the continuity of the maintenance and functions of the geographic |
8 | information system, the general assembly may annually appropriate such sum as it may deem |
9 | necessary to the department of administration for its support; |
10 | (iii) In order to establish a full, comprehensive and integrated statewide geographic |
11 | information system, and with input from the League of Cities and Towns, the department shall, by |
12 | January 31, 2025, publish a report to the speaker of the house, the president of the senate and the |
13 | secretary of housing, which evaluates: |
14 | (A) The cost to establish and maintain a statewide platform; |
15 | (B) The personnel needed to establish and maintain the system; |
16 | (C) The organizational changes, if any, needed; |
17 | (D) The data security costs and requirements; |
18 | (E) The types of data needed from agencies and local governments to maintain the system |
19 | and the timeframe for obtaining that data; and |
20 | (F) And other items deemed integral to this goal. |
21 | In furtherance of the preparation of the plan, the department shall request surveys or reports |
22 | from state agencies and cities and towns which detail whether the agency or municipality utilizes a |
23 | geographic information system, what platform is used, the costs for such system on an annual basis, |
24 | and what data is utilized in each respective system. |
25 | (21) To administer a statewide planning program including planning assistance to the state |
26 | departments and agencies; |
27 | (22) To administer a statewide program of photography and photographic services; |
28 | (23) To negotiate with public or private educational institutions in the state, in cooperation |
29 | with the department of health, for state support of medical education; |
30 | (24) To promote the expansion of markets for recovered material and to maximize their |
31 | return to productive economic use through the purchase of materials and supplies with recycled |
32 | content by the state of Rhode Island to the fullest extent practically feasible; |
33 | (25) To approve costs as provided in § 23-19-32; |
34 | (26) To provide all necessary civil service tests for individuals seeking employment as |
| LC005873/SUB A - Page 3 of 6 |
1 | social workers at the department of human services at least twice each year and to maintain an |
2 | adequate hiring list for this position at all times; |
3 | (27)(i) To prepare a report every three (3) months of all current property leases or rentals |
4 | by any state or quasi-state agency to include the following information: |
5 | (A) Name of lessor; |
6 | (B) Description of the lease (purpose, physical characteristics, and location); |
7 | (C) Cost of the lease; |
8 | (D) Amount paid to date; |
9 | (E) Date initiated; |
10 | (F) Date covered by the lease. |
11 | (ii) To prepare a report by October 31, 2014, of all current property owned by the state or |
12 | leased by any state agency or quasi-state agency to include the following information: |
13 | (A) Total square feet for each building or leased space; |
14 | (B) Total square feet for each building and space utilized as office space currently; |
15 | (C) Location of each building or leased space; |
16 | (D) Ratio and listing of buildings owned by the state versus leased; |
17 | (E) Total occupancy costs which shall include capital expenses, provided a proxy should |
18 | be provided to compare properties that are owned versus leased by showing capital expenses on |
19 | owned properties as a per square foot cost at industry depreciation rates; |
20 | (F) Expiration dates of leases; |
21 | (G) Number of workstations per building or leased space; |
22 | (H) Total square feet divided by number of workstations; |
23 | (I) Total number of vacant workstations; |
24 | (J) Percentage of vacant workstations versus total workstations available; |
25 | (K) Date when an action is required by the state to renew or terminate a lease; |
26 | (L) Strategic plan for leases commencing or expiring by June 30, 2016; |
27 | (M) Map of all state buildings which provides: cost per square foot to maintain, total |
28 | number of square feet, total operating cost, date each lease expires, number of persons per building |
29 | and total number of vacant seats per building; and |
30 | (N) Industry benchmark report which shall include total operating cost by full-time |
31 | equivalent employee, total operating cost by square foot and total square feet divided by full-time |
32 | equivalent employee; |
33 | (28) To prepare a report to the chairs of the house and senate finance committees by |
34 | December 15, 2021, and each year thereafter of all current property owned by the state or leased |
| LC005873/SUB A - Page 4 of 6 |
1 | by any state agency or quasi-state agency to include the following information: |
2 | (i) Total square feet for each building or leased space; |
3 | (ii) Total square feet for each building and space utilized as office space currently; |
4 | (iii) Location of each building or leased space; |
5 | (iv) Ratio and listing of buildings owned by the state versus leased; |
6 | (v) Total occupancy costs which shall include capital expenses, provided a proxy should |
7 | be provided to compare properties that are owned versus leased by showing capital expenses on |
8 | owned properties as a per square foot cost at industry depreciation rates; |
9 | (vi) Expiration dates of leases; |
10 | (vii) Number of workstations per building or leased space; |
11 | (viii) Total square feet divided by number of workstations; |
12 | (ix) Total number of vacant workstations; |
13 | (x) Percentage of vacant workstations versus total workstations available; |
14 | (xi) Date when an action is required by the state to renew or terminate a lease; |
15 | (xii) Strategic plan for leases commencing or expiring by June 30, 2022, and each |
16 | subsequent year thereafter; |
17 | (xiii) Map of all state buildings that provides: cost per square foot to maintain, total number |
18 | of square feet, total operating cost, date each lease expires, number of persons per building and |
19 | total number of vacant seats per building; and |
20 | (xiv) Industry benchmark report that shall include total operating cost by full-time |
21 | equivalent employee, total operating cost by square foot and total square feet divided by full-time |
22 | equivalent employee; |
23 | (29) To provide by December 31, 1995, the availability of automatic direct deposit to any |
24 | recipient of a state benefit payment, provided that the agency responsible for making that payment |
25 | generates one thousand (1,000) or more such payments each month; |
26 | (30) To encourage municipalities, school districts, and quasi-public agencies to achieve |
27 | cost savings in health insurance, purchasing, or energy usage by participating in state contracts, or |
28 | by entering into collaborative agreements with other municipalities, districts, or agencies. To assist |
29 | in determining whether the benefit levels including employee cost sharing and unit costs of such |
30 | benefits and costs are excessive relative to other municipalities, districts, or quasi-public agencies |
31 | as compared with state benefit levels and costs; and |
32 | (31) To administer a health benefit exchange in accordance with chapter 157 of this title. |
| LC005873/SUB A - Page 5 of 6 |
1 | SECTION 2. This act shall take effect upon passage. |
======== | |
LC005873/SUB A | |
======== | |
| LC005873/SUB A - Page 6 of 6 |
EXPLANATION | |
BY THE LEGISLATIVE COUNCIL | |
OF | |
A N A C T | |
RELATING TO STATE AFFAIRS AND GOVERNMENT -- DEPARTMENT OF | |
ADMINISTRATION | |
*** | |
1 | This act would require the department of administration to publish a report to the speaker |
2 | of the house, president of the senate, and secretary of housing evaluating the cost to establish and |
3 | maintain a statewide geographic information system. |
4 | This act would take effect upon passage. |
======== | |
LC005873/SUB A | |
======== | |
| LC005873/SUB A - Page 7 of 6 |