2021 -- S 0435

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LC001819

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2021

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A N   A C T

RELATING TO EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYMENT

OF PEOPLE WITH DISABILITIES

     Introduced By: Senator Frank A. Ciccone

     Date Introduced: February 25, 2021

     Referred To: Senate Labor

     It is enacted by the General Assembly as follows:

     SECTION 1. Sections 28-5.1-3.2, 28-5.1-10 and 28-5.1-17 of the General Laws in Chapter

28-5.1 entitled "Equal Opportunity and Affirmative Action" are hereby amended to read as follows:

     28-5.1-3.2. Enforcement.

     (a) The state equal opportunity administrator is authorized to initiate complaints against

any agencies, administrators, or employees of any department or division within state government,

excluding the legislative branch, who or which willfully fail to comply with the requirements of

any applicable affirmative action plan or of this chapter or who or which fail to meet the standards

of good faith effort, reasonable basis, or reasonable action, as defined in guidelines promulgated

by the federal Equal Employment Opportunity Commission as set forth in 29 CFR 1607 and Office

of Federal Contract Compliance Programs as set forth in 41 CFR Part 60‐741.

     (b) Whenever the equal employment opportunity administrator initiates a complaint, he or

she shall cause to be issued and served in the name of the equal employment opportunity office a

written notice, together with a copy of the complaint, requiring that the agency, administrator,

agent, or employee respond and appear at a hearing at a time and place specified in the notice. The

equal employment opportunity office shall follow its lawfully adopted rules and regulations

concerning hearings of discrimination complaints.

     (c) The equal employment opportunity office shall have the power, after a hearing, to issue

an order requiring a respondent to a complaint to cease and desist from any unlawful discriminatory

practice and/or to take any affirmative action, including, but not limited to, hiring, reinstatement,

transfer, or upgrading employees, with or without back pay, or dismissal, that may be necessary to

secure compliance with any applicable affirmative action plan or with state or federal law.

     (d) A final order of the equal employment opportunity office constitutes an "order" within

the meaning of § 42-35-1(j); is enforceable as an order; is to be rendered in accordance with § 42-

35-12; and is subject to judicial review in accordance with § 42-35-15.

     28-5.1-10. State contracts.

     The division of purchases shall prepare any rules, regulations, and compliance reports that

shall require of state contractors the same commitment to equal opportunity as prevails under

federal contracts controlled by federal executive orders 11246, 11625 and 11375 and Office of

Federal Contract Compliance Programs as set forth in 41 CFR Part 60‐741. Affirmative action

plans prepared pursuant to those rules and regulations shall be reviewed by the state equal

opportunity office. The state equal opportunity office shall prepare a comprehensive plan to provide

compliance reviews for state contracts. A contractor's failure to abide by the rules, regulations,

contract terms, and compliance reporting provisions as established shall be ground for forfeitures

and penalties as established by the department of administration in consultation with the state equal

opportunity office.

     28-5.1-17. Utilization analysis.

     (a)(1) The personnel administrator, in consultation with the equal employment opportunity

administrator, and the human resources outreach and diversity administrator within the department

of administration, shall annually conduct a utilization analysis of positions within state government

based upon the annual review conducted pursuant to §§ 28-5-40, 28-5.1-3 and 28-5.1-4.

     (2)(i) To the extent the analysis determines that minorities as currently defined in federal

employment law as Blacks, Hispanics, American Indians (including Alaskan natives), Asians

(including Pacific Islanders), are being underrepresented and/or underutilized, the personnel

administrator shall, through the director of administration, direct the head of the department where

the under-representation and/or under-utilization exists to establish precise goals and timetables

and assist in the correction of each deficiency, to the extent permitted by law and by collective

bargaining agreements.

     (ii) To the extent the analysis determines that persons with disabilities, as defined by Office

Of Federal Contract Compliance Programs as set forth in 41 CFR Part 60‐741, are being

underrepresented and/or underutilized, the personnel administrator shall, through the director of

administration, direct the head of the department where the under-representation and/or under-

utilization exists to establish precise goals and timetables and assist in the correction of each

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deficiency, to the extent permitted by law and by collective bargaining agreements.

     (3) The initial analysis shall be directed toward service oriented departments of the state,

state police, labor and training, corrections, children, youth and families, courts, transportation, and

human services.

     (4) The equal employment opportunity administrator shall be consulted in the selection

process for all positions certified as underrepresented and/or underutilized and shall report the

results of progress toward goals to the governor and to the general assembly by January 31 and July

31 of each year. A copy of these results which shall be referred to the Rhode Island commission

for human rights which may, in its discretion, investigate whether a violation of chapter 5 of this

title has occurred. The results shall be a public record and shall be made available electronically on

the secretary of state's website.

     (b)(1) In the event of a reduction in force, the personnel administrator, in consultation with

the equal employment opportunity administrator and director of the department(s) where the

reduction is proposed, shall develop a plan to ensure that affirmation action gains are preserved to

the extent permitted by law and by collective bargaining agreements. A copy of this plan shall be

referred to the Rhode Island commission for human rights which may, in its discretion, investigate

whether a violation of chapter 5 of this title has occurred. The plan shall be a public record and

shall be made available electronically on the secretary of state's website.

     (2) The equal employment opportunity administrator shall report the results of the plans

and their subsequent actions to the governor and to the general assembly by January 31 and July

31 of each year, to the Rhode Island commission for human rights. The report shall be a public

record and shall be made available electronically on the secretary of state's website. Consistent with

§ 28-5.1-6, the Rhode Island commission for human rights shall have the power to order

discontinuance of any department or division employment pattern or practice deemed

discriminatory in intent or result by the commission.

     (3) The equal opportunity administrator shall notify the commission of reports and results

under this chapter.

     SECTION 2. Sections 37-2.2-2 and 37-2.2-3.1 of the General Laws in Chapter 37-2.2

entitled "Disability Business Enterprises" are hereby amended to read as follows:

     37-2.2-2. Definitions.

     As used in this chapter, the following words and phrases shall have the following meanings

unless the context shall indicate another or different meaning or intent:

     (1) "Persons with disabilities" or "person with a disability" shall mean any individual who

has a physical or mental impairment which constitutes a substantial barrier to employment as

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certified by the department of human services, or the department of behavioral healthcare,

developmental disabilities and hospitals, U.S. Department of Veterans' Affairs, Social Security

Administration, or other certifying state or federal entity.

     (2) "Small disadvantaged businesses owned and controlled by persons with disabilities"

shall mean small business concern, which is at least fifty-one percent (51%) owned by one or more

person(s) with disabilities or, in the case of a publicly owned business, at least fifty-one percent

(51%) of the stock of which is owned by one or more disabled person, whose management and

daily business operations are controlled by one or more person(s) with disabilities, and have fifty

or fewer employees.

     (3) "A physical or mental impairment" shall mean any physiological disorder or condition,

cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems:

neurological; musculoskeletal; special sense organs; respiratory, including speech organs;

cardiovascular; reproductive; digestive; genito-urinary; hemic and lymphatic; skin; and endocrine;

or any mental psychological disorder, such as mental retardation, organic brain syndrome,

emotional or mental illness, and specific learning disabilities.

     37-2.2-3.1. Policy and applicability.

     (a) It is the policy of the state of Rhode Island that small disadvantaged disability

businesses shall have the maximum opportunity to participate in the performance of procurements

and projects as outlined in this chapter. This chapter shall apply to any and all state purchasing,

including, but not limited to, the procurement of goods and services, construction projects, or

contracts funded in whole or in part by state funds, or funds which, in accordance with a federal

grant or otherwise, the state expends or administers or in which the state is a signatory to the

construction contract.

     (b) The director of administration, in consultation with the governor's commission on

disabilities, is authorized and directed to establish rules and regulation formulas for awarding

contracts to small disadvantaged businesses owned and controlled by persons with disabilities in

the procurement of goods, services, construction projects, or contracts funded in whole or in part

by state funds, in accordance with § 37-2-9(b)(14) on or before January 1, 2013.

     (c) The state's annual goal for disability business enterprises to participate in state

procurements and construction projects under this chapter shall be no less than three percent (3%)

of the total value all contracts available to businesses in each fiscal year. The director of the

department of administration is further authorized to establish by rules and regulations formulas

for giving disability business enterprises a preference in contract and subcontract awards.

     SECTION 3. Chapter 37-2.2 of the General Laws entitled "Disability Business Enterprises"

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is hereby amended by adding thereto the following sections:

     37-2.2-6. Sanctions.

     The director of the department of administration shall have the power to impose sanctions

upon contractors not in compliance with this chapter which shall include, but not be limited to:

     (1) Suspension of payments;

     (2) Termination of the contract;

     (3) Recovery by the state of ten percent (10%) of the contract award price, as liquidated

damages; and

     (4) Denial of right to participate in future projects for up to three (3) years.

     37-2.2-7. Reporting.

     By August 1, 2020, and each August 1 thereafter, the department of administration shall

submit an annual report to the governor, speaker of the house, senate president, and executive

secretary of the governor's commission on disabilities, for the period from July 1 to June 30 on the

actual utilization of disability-owned small business enterprises as contractors, subcontractors,

suppliers, and professional service providers for the state. The annual report shall include a list of

all disability-owned small businesses that have participated as contractors, subcontractors,

suppliers, and professional service providers for the state during the previous fiscal year.

     SECTION 4. Chapter 37-2.4 of the General Laws entitled "Habilitation Procurement

Program" is hereby amended by adding thereto the following sections:

     37-2.4-4. Habilitation facilities participation.

     The state's annual goal for the habilitation facilities to participate in state procurements and

construction projects under this chapter, shall be no less than three percent (3%) of the total value

of all contracts available to businesses in each fiscal year. The director of the department of

administration is further authorized to establish by rules and regulations formulas for giving

disability business enterprises a preference in contract and subcontract awards.

     37-2.4-5. Sanctions.

     The director of the department of administration shall have the power to impose sanctions

upon contractors not in compliance with this chapter which shall include, but not be limited to:

     (1) Suspension of payments;

     (2) Termination of the contract;

     (3) Recovery by the state of ten percent (10%) of the contract award price as liquidated

damages; and

     (4) Denial of right to participate in future projects for up to three (3) years.

     37-2.4-6. Reporting.

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     By August 1, 2022, and each August 1 thereafter, the department of administration shall

submit an annual report to the governor, speaker of the house, senate president, secretary of the

executive office of health and human services, the director of the department of behavioral

healthcare, developmental disabilities, and hospitals and the director of the office of rehabilitation

services, for the period from July 1 to June 30, on the actual utilization of habilitation services as

contractors, subcontractors, suppliers, and professional service providers for the state. The annual

report shall include a list of all disability-owned small businesses that have participated as

contractors, subcontractors, suppliers, and professional service providers for the state during the

previous fiscal year.

     SECTION 5. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYMENT

OF PEOPLE WITH DISABILITIES

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     This act would incorporate the federal affirmative action and nondiscrimination obligations

of federal contractors and subcontractors regarding individuals with disabilities, utilization goal of

three percent (3%) for employment of qualified individuals with disabilities into the Rhode Island

equal opportunity and affirmative action law.

     This act would take effect upon passage.

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