Title 45
Towns and Cities

Chapter 9
Budget Commissions

§ 45-9-10. Appointment of administration and finance officer upon abolition of receiver where petition filed under Chapter 9 of Title 11 of the United States Code.

(a) Notwithstanding any general or special law or city or town ordinance to the contrary, this section shall apply upon abolition of a receiver established under this chapter, where petition was filed under Chapter 9 of Title 11 of the United States Code, upon a determination, in writing, by the director of revenue, that the financial condition of the city or town has improved to a level such that a receiver is no longer needed.

(b) For a period of five (5) years after the abolition of a receiver in any such city, town, or fire district, there shall be in the city, town, or fire district a department of administration and finance that shall be responsible for the overall budgetary and financial administration of the city, town, or fire district. The department shall be under the direction and control of the officer appointed pursuant to subsection (c) below. The officer shall report to, and be under the charge and direction of, the elected chief executive officer, or in the case of a municipality without an elected chief executive officer, then the city or town council, or in the case of a fire district, the governing body of the fire district. Nothing in this section shall abrogate the powers and duties of the school committee under any general or special law, except as specifically provided in this section.

Whenever the term “department of finance” or “finance department” appears in a general or special law or an ordinance, regulation, contract, or other document with reference to the city, town, or fire district, it shall mean the department of administration and finance of the city, town, or fire district. Whenever the term “chief financial officer,” “director of finance,” “financial director,” or “treasurer” appears in a general or special law or an ordinance, regulation, contract, or other document with reference to the city, town, or fire district, it shall mean the officer of the city, town, or fire district.

(c) The elected chief executive officer, or in the case of a municipality without an elected chief executive officer then the city or town council, or in the case of a fire district, the governing body of the fire district, shall appoint the officer from a list of three (3) names submitted by the division of municipal finance, for a term of not more than five (5) years, as provided in this subsection. The officer shall be an employee of the city, town, or fire district who shall be appointed solely on the basis of administrative and executive qualifications and shall be a person especially fitted by education, training, and experience to perform the duties of the office. The officer need not be a resident of the city, town, or fire district, or the state. In the event of a vacancy in the office of officer the same process will be used.

(d) While the process of appointing an officer under subsection (c) is proceeding, the elected chief executive officer, or in the case of a municipality without an elected chief executive officer then the city or town council, may appoint an acting officer, or in the case of a fire district, then the governing body of the fire district may appoint an acting officer.

(e) The appointment, including an acting appointment, or removal of the officer, shall not take effect until it has been approved in writing by the division of municipal finance.

(f) The powers and duties of the officer shall include the following:

(1) Coordinating, administering, and supervising all financial services and activities;

(2) Assisting in all matters related to municipal or fire district financial affairs;

(3) Implementing and maintaining uniform systems, controls, and procedures for all financial activities in all departments, boards, commissions, agencies, offices, or other units of city, town, or fire district government the operations of which have a financial impact upon the general fund and enterprise funds of the city, town, or fire district, and including, but not limited to, maintaining all financial and accounting data and records;

(4) Implementing and maintaining uniform financial data processing capabilities for all departments, boards, commissions, agencies, and offices;

(5) Supervising all financial data processing activities;

(6) Implementing and maintaining uniform budget guidelines and procedures within all departments, boards, commissions, agencies, offices, and other units of city, town, or fire district government;

(7) Assisting in the development and preparation of all department, board, commission, agency, and office budgets and spending plans;

(8) Reviewing all proposed contracts to which the city, town, or fire district is party;

(9) Monitoring the expenditure of all city, town, or fire district funds, including periodic reporting by and to appropriate agencies of the status of accounts;

(10) Reviewing the spending plan for each department, board, commission, agency, and office; and

(11) Providing for the allotment of funds on a periodic basis as provided for in this chapter.

In all cases where the duty is not expressly charged to any other department, board, commission, agency, or office, it shall be the duty of the officer to promote, secure, and preserve the financial interests of the city, town, or fire district.

(g) All department, board, commission, agency, and office budgets and requests for budget transfers shall be submitted to the officer for review and recommendation before submission to the elected chief executive officer, city or town council, fire district governing body, or school committee, as appropriate. For each proposed appropriation order, lease, or contract arrangement for a term including more than one fiscal year; collective bargaining agreement; and with respect to any proposed city or town council or fire district governing body vote necessary to effectuate a financial transfer, ordinance revision, or special legislation that may require the expenditure of funds or otherwise financially obligate the city, town, or fire district for a period in excess of one year; or with respect to a vote to authorize a borrowing under a law other than §§ 45-12-4.1, 45-12-4.2 or 45-12-4.3; the officer shall, if it be the case, submit in writing to the elected chief executive officer, city or town council, fire district governing body, or school committee, as appropriate, a certification that it is the officer’s professional opinion, after an evaluation of all pertinent financial information reasonably available, that the city’s, town’s, or fire district’s financial resources and revenues are, and will continue to be, adequate to support such proposed expenditures or obligations without a detrimental impact on the provision of municipal or fire district services. If the officer fails to provide this certification within seven (7) days after a request for such certification from the elected chief executive officer, city or town council, fire district governing body, or school committee, the appropriation order, financial transfer, ordinance revision, special legislation, or borrowing authorization may nonetheless be approved, but the absence of the certification of the officer shall be expressly noted in that order or vote.

(h) All departments, officers, boards, commissions, agencies, and other units of the city, town, or fire district shall submit budget requests to the elected chief executive officer, or appropriate authority under applicable charter and ordinance provisions, upon the schedule and in the form established by the officer.

(i) Annually, not later than ninety (90) days prior to the beginning of the municipality’s or fire district’s fiscal year, the officer shall submit a four-year (4) financial plan and a five-year (5) capital plan to the city or town council or fire district governing body that includes all capital needs of the city, town, or fire district.

(j) The assessor, treasurer, finance director, controller, purchasing agent, labor relations director, and employees performing similar duties but with different titles shall report to, and be under the direction of, the officer. The officer, with the approval of the elected chief executive officer or appropriate authority under applicable charter and ordinance provisions, shall appoint all such officers and employees. The elected chief executive officer, or in the case of a municipality without an elected chief executive officer then the city or town council, or in the case of a fire district, the governing body of the fire district, may also place other positions and departments under the direction of the officer.

(k) The officer shall not assume the duties or responsibilities of the treasurer or the finance director and shall not hold an elective office and shall devote the officer’s full time and attention to the officer’s duties.

(l) The city, town, or fire district shall annually appropriate amounts sufficient for the proper administration of the department. If the city, town, or fire district fails to appropriate such amounts, the division of municipal finance shall direct the general treasurer to deduct the necessary funds from the city’s, town’s, or fire district’s distribution of the city’s, town’s, or fire district’s state aid and shall expend those funds directly for the benefit of the department. The city or town shall annually appropriate amounts sufficient to cover the costs of the administration and finance officer. The state shall annually reimburse the city, town, or fire district for fifty percent (50%) share of such costs. The city, town, or fire district at its expense shall provide office space and adequate resources needed by the administration and finance officer in the performance of his/her duties.

(m) The officer shall comply with all requests of the school department to provide any information relating to the operation of the school department held within the authority or control of the officer as the result of the consolidation of school and city or town business and financial functions under §§ 45-9-3 or 45-9-6. If the officer, or any employee under the control of the officer, refuses to provide such information or engages in unreasonable delay, the school department shall notify the division of municipal finance. The division of municipal finance shall, within a reasonable time, make a determination whether any such information shall be provided to the school department that shall be binding upon the officer and the school department. The division of municipal finance’s determination shall not be an adjudicatory proceeding reviewable under chapter 35 of title 42. Nothing in this subsection shall abrogate any of the other powers or duties of the school committee under the general laws.