law23245

Chapter 245

2023 -- S 1079 SUBSTITUTE A AS AMENDED
Enacted 06/22/2023

A N A C T

RELATING TO LABOR AND LABOR RELATIONS -- PAYMENT OF WAGES

Introduced By: Senator Meghan E. Kallman

Date Introduced: May 25, 2023

It is enacted by the General Assembly as follows:

SECTION 1. Sections 28-14-1, 28-14-17, 28-14-19, and 28-14-19.1 of the General Laws

in Chapter 28-14 entitled "Payment of Wages" are hereby amended to read as follows:

28-14-1. Definitions.

Whenever used in this chapter, except where the context clearly indicates otherwise:

(1) “Construction industry” means the business of constructing, reconstructing, altering,

maintaining, moving, rehabilitating, repairing, renovating, or demolition of any building, structure,

or improvement to the excavation of or other development or improvement to land, highways, or

other real property.

(2) “Department” means the department of labor and training.

(1)(3) “Director” means the director of the department of labor and training or his or her

the director’s duly authorized representative.

(2)(4) “Employee” means any person suffered or permitted to work by an employer, except

that independent contractors or subcontractors shall not be considered employees.

(3)(5) “Employer” means any individual, firm, partnership, association, joint stock

company, trust, corporation, receiver, or other like officer appointed by a court of this state, and

any agent or officer of any of the previously mentioned classes, employing any person in this state.

(4)(6) “Wages” means all amounts at which the labor or service rendered is recompensed,

whether the amount is fixed or ascertained on a time, task, piece, commission basis, or other method

of calculating the amount.

28-14-17. Penalty for violations.

(a) Except as otherwise provided for in this chapter, any Any employer who or that violates

or fails to comply with any of the provisions of this chapter shall be guilty of a misdemeanor, and

upon conviction of the misdemeanor, the employer shall be punished by a fine of not less than four

hundred dollars ($400) for each separate offense, or by imprisonment of up to one year, or by both

fine and imprisonment. Each day pay period of failure to pay wages due an employee at the time

specified in this chapter shall constitute a separate and distinct civil violation, separate and apart

from any criminal violation provided for in subsection (b) of this section violation.

(b) Any employer who knowingly and willfully violates §§ 28-14-2, § 28-14-4, or § 28-

14-6 of this chapter shall be guilty of a felony if the actual value of the wages due to an employee

exceeds one thousand five hundred dollars ($1,500), and upon a plea or conviction thereof, shall

be deemed to have committed a felony and shall be imprisoned by a term not exceeding three (3)

years, or by a fine not exceeding five thousand dollars ($5,000), or both. In calculating the value

of wages due to an employee, the total amount of all wages due the employee, in U.S. dollars, shall

be included in the calculation.

(b)(c) Any employer found guilty of violations of this chapter who or that does not pay

wages and fines within thirty (30) days of a final decision and after notification by the department

of labor and training, may have the employer’s business license revoked by the state of Rhode

Island until the employer pays such wages and fines in full or enters into a payment agreement with

which the employer stays in compliance.

28-14-19. Enforcement powers and duties of director of labor and training.

(a) It shall be the duty of the director to ensure compliance with the provisions of this

chapter and chapter 12 of this title. The director, or his or her the director’s designee, may

investigate any violations thereof, institute or cause to be instituted actions for the collection of

wages, and institute action for penalties or other relief as provided for within and pursuant to those

chapters. The director, or his or her the director’s authorized representatives, are empowered to

hold hearings, and he or she the director or the director’s designee shall cooperate with any

employee in the enforcement of a claim against his or her the employee’s employer in any case

whenever, in his or her the opinion of the director or the director’s designee, the claim is just

and valid.

(b) Upon receipt of a complaint or conducting an inspection under applicable law, the

director, or his or her the director’s appropriate departmental designee, is authorized to investigate

to determine compliance with this chapter and chapter 12 of this title. The director or designee shall

forward all complaints to the investigatory team within the department of labor and training who

shall conduct the initial screening, investigation, and field audits, as set forth in § 28-14-19.1.

director, or his or her the director’s designee, shall order a hearing thereon at a time and place to

be specified, and shall give notice thereof, together with a copy of the complaint or the purpose

thereof, or a statement of the facts disclosed upon investigation, which notice shall be served

personally or by mail on any person, business, corporation, or entity of any kind affected thereby.

The hearing shall be scheduled within thirty (30) days of service of a formal complaint as provided

herein. The person, business, corporation, or entity shall have an opportunity to be heard in respect

to the matters complained of at the time and place specified in the notice. The hearing shall be

conducted by the director or his or her the director’s designee. The hearing officer in the hearing

shall be deemed to be acting in a judicial capacity, and shall have the right to issue subpoenas,

administer oaths, and examine witnesses. The enforcement of a subpoena issued under this section

shall be regulated by Rhode Island civil practice law and rules. The hearing shall be expeditiously

conducted and upon such hearing the hearing officer shall determine the issues raised thereon and

shall make a determination and enter an order within thirty (30) days of the close of the hearing,

and forthwith serve a copy of the order, with a notice of the filing thereof, upon the parties to the

proceeding, personally or by mail. The order shall dismiss the complaint or direct payment of any

wages and/or benefits found to be due and/or award such other appropriate relief or penalties

authorized under this chapter and chapter 12 of this title, and the order may direct payment of

reasonable attorney’s fees and costs to the complaining party. Interest at the rate of twelve percent

(12%) per annum shall be awarded in the order from the date of the nonpayment to the date of

payment.

(d) The order shall also require payment of a further sum as a civil penalty in an amount

up to two (2) times the total wages and/or benefits found to be due, exclusive of interest, which

shall be shared equally between the department and the aggrieved party. In determining the amount

of any penalty to impose, the director, or his or her the director’s designee, shall consider the size

of the employer’s business, the good faith of the employer, the gravity of the violation, the previous

violations, and whether or not the violation was an innocent mistake or willful.

(e) The director may institute any action to recover unpaid wages or other compensation or

obtain relief as provided under this section with or without the consent of the employee or

employees affected.

(f) No agreement between the employee and employer to work for less than the applicable

wage and/or benefit rate or to otherwise work under and/or conditions in violation of applicable

law is a defense to an action brought pursuant to this section.

(g) The director shall notify the contractors’ registration board of any order issued or any

determination hereunder that an employer has violated this chapter, chapter 12 of this title, or

chapter 13 of title 37. The director shall notify the tax administrator of any determination hereunder

that may affect liability for an employer’s payment of wages and/or payroll taxes.

28-14-19.1. Misclassification of employees.

(a) The misclassification of a worker whether performing work as a natural person,

business, corporation, or entity of any kind, as an independent contractor when the worker should

be considered and paid as an employee shall be considered a violation of this chapter.

(b) In addition to any other relief to which any department or an aggrieved party may be

entitled for such a violation, the employer shall be liable for a civil penalty in an amount not less

than one thousand five hundred dollars ($1,500) and not greater than three thousand dollars

($3,000) for each misclassified employee for a first offense and up to five thousand dollars ($5,000)

for each misclassified employee for any subsequent offense, which shall be shared equally between

the department and the aggrieved party.

(b) Upon receipt by the department of a complaint alleging misclassification of a worker

pursuant to this section, the department shall undertake an investigation using the factors consistent

with federal regulations found in the Fair Labor Standards Act., 29 U.S.C. § 201 et seq..

(1) The department shall assign an investigatory team within the department to investigate

and screen all complaints for general analysis and validity.

(2) As part of their investigation, the department's investigatory team may conduct field

audits of businesses to ascertain validity of complaints. In conducting these audits, the department's

investigatory team may investigate exclusively or with the assistance of the task force as established

pursuant to chapter 156 of title 42.

(3)(i) The investigatory team shall make a determination as to whether it finds the

complaint to be just and valid, or not, and shall report those findings to the director or his/her the

director’s designee. In instances where the department's investigatory team deems a complaint is

just and valid, and so reports, the alleged civil violation shall be adjudicated pursuant to the

provisions of § 28-14-19 and this section.

(ii) In addition, in the event the investigatory team determines that an employer has

misclassified an employee, the investigatory team shall report the matter to the director or designee

with a recommendation that the matter be referred to the department of the attorney general for

criminal prosecution. The investigatory team may include any specific, documented extenuating

circumstances that the investigatory team believes would mitigate against a criminal prosecution.

The director or designee shall review the investigatory team's findings and consider its

recommendations. The director or designee shall forward the matter to the department of the

attorney general along with the director's or designee's recommendations as to whether to prosecute

the matter criminally or not, along with any specific, documented extenuating circumstances that

the director or designee believes would mitigate against a criminal prosecution.

(iii) (A) If the director or designee receives information indicating that any person has

violated this chapter, the director or designee may investigate the matter and issue an order to show

cause why the person should not be found in violation of this chapter.

(B) A person served with an order to show cause shall have a period of twenty (20) days

from the date the order is served to file an answer in writing.

director or designee may, following notice and hearing, do any of the following:

(I) Petition a court of competent jurisdiction to issue a stop-work order as provided in this

section; or

(II) Immediately assess penalties as provided for in this section.

(D) If, subsequent to issuing an order to show cause under this section, the director or

designee finds probable cause that an employer has committed a criminal violation of this chapter,

the director or designee shall refer the matter to the department of the attorney general for

investigation or impose administrative penalties provided for under this section.

(E) A party that does not meet the definition of an "employer" in § 28-14-1, but which

party intentionally contracts with an employer knowing the employer intends to misclassify

employees in violation of this chapter, shall be subject to the same penalties, remedies, or other

actions as the employer found to be in violation of this chapter.

(iv) Provided, the decision whether to prosecute a violation of this section as a criminal

matter shall be made by the attorney general. In making this decision, the attorney general shall

review and consider all recommendations and materials forwarded by the director or designee

pursuant to this section.

his or her the director’s designee, shall consider the size of the employer’s business; the good faith

of the employer; the gravity of the violation; the history of previous violations; and whether or not

the violation was an innocent mistake or willful.

(d) A civil violation of this section may be adjudicated under § 28-14-19 and consolidated

with any labor standards violation or under §§ 37-13-14.1 and 37-13-15 and consolidated with any

prevailing wage violation.

(e) A violation of this section may be brought or adjudicated by any division of the

department of labor and training.

(f) The department shall notify the contractors’ registration board and the tax administrator

of any violation of this section.

(g) In addition to any other relief to which the department or an aggrieved party may be

entitled for such a violation, the employer shall be liable for a civil penalty in an amount not less

than one thousand five hundred dollars ($1,500) and not greater than three thousand dollars

($3,000) for each misclassified employee for a first offense and up to five thousand dollars ($5,000)

for each misclassified employee for any subsequent offense, which shall be shared equally between

the department and the aggrieved party.

(h) As it relates to the construction industry, all provisions of § 28-14-19.1 shall apply.

(i) Any employer who knowingly and willfully violates this section regarding

misclassification of an employee in the construction industry shall be subject to the following

penalties:

(1) Where the value does not exceed one thousand five hundred dollars ($1,500), upon a

plea or a conviction, shall be guilty of a misdemeanor and be subject to imprisonment for a term

not exceeding one year, or a fine of up to one thousand dollars ($1,000), or both;

(2)(i) Any employer who knowingly and willfully violates this section after having been

previously adjudicated for a violation either by plea or conviction of this section and where the

value exceeds one thousand five hundred dollars ($1,500) shall be guilty of a felony and sentenced

to a term of imprisonment not to exceed three (3) years, or a fine of not more than five thousand

dollars ($5,000) or both.

(j)(1) The director of the department of labor and training shall, on or before December 31,

2024, and annually thereafter on or before December 31, file a report (the "report") with the

governor, the speaker of the house, and the president of the senate. This report shall provide

information on the status, progress, and recommendations, if any, as well as the information and

data set forth in § 28-14-19.1(i) subsection (j)(2) of this section, regarding the legislative

initiatives set forth in this chapter.

(2) The data included in the report required by this subsection (j) of this section shall

include, but not be limited to, the following for the time period covered by the report:

(i) Number of complaints filed with the department for wage theft and misclassification of

employees ("complaints");

(ii) Number of complaints found by the department to be actionable;

(iii) Number of complaints referred by the department to the department of the attorney

general;

(iv) Number of complaints that are handled administratively or civilly by the department

of labor and training, both the aggregate number and also disaggregated by the resolution or

outcome of those complaints, including those settled, dismissed for finding no violation,

adjudicated, and, if appealed, the results of those appeals, as well as the number of pending matters;

and

(v) Of the complaints referred to the department of the attorney general, a disaggregation

of the complaints by resolution or outcome of those complaints, including those settled, dismissed

for finding no violation, adjudicated, and, if appealed, the results of those appeals, as well as the

number of pending matters. The department of the attorney general shall assist the department of

labor and training in obtaining this data.

(k) The attorney general shall, on or before December 31, 2024, and annually thereafter on

or before December 31, file a report (the "attorney general report") with the governor, the speaker

of the house, and the president of the senate. The data included in the attorney general report

required by this subsection (k) of this section shall include, but not be limited to, the following for

the time period covered by the attorney general report:

(1) The number of complaints referred to the attorney general for wage theft and

misclassification of employees ("wage theft complaints");

(2) The number of civil and criminal wage theft complaints filed by the attorney general

for and arising out of wage theft and misclassification of employees;

(3) A disaggregation of the wage theft complaints by resolution or outcome of those wage

theft complaints, including those handled by plea agreement, by conviction, by a finding of not

guilty, or other disposition;

(4) The number of such cases that are appealed, and the results of those appeals which that

have reached disposition;

(5) The number of cases pending both before the trial court and on appeal; and

(6) Such other information, findings, and recommendations as the attorney general

determines to be appropriate to address the legislative initiatives set forth in this chapter.

SECTION 2. Section 42-156-4 of the General Laws in Chapter 42-156 entitled

"Underground Economy and Employee Misclassification Act" is hereby amended to read as

follows:

42-156-4. Duties and responsibilities.

(a) The Task Force shall coordinate joint efforts to combat the underground economy and

employee misclassification. The Task Force shall:

(a)(1) Foster voluntary compliance with the law by educating business owners and

employees about applicable requirements;

(b)(2) Protect the health, safety and benefit rights of workers; and

(c)(3) Restore competitive equality for law-abiding businesses.; and

(4) Identify industries and geographic areas where evidence shows workers are most likely

to be mistakenly or deliberately misclassified or are victims of wage theft and engage in proactive

and particular efforts, including but not limited to pro-active proactive enforcement strategies, to

reach those sectors where workers are least likely to report such violations.

(b) In addition to the duties and responsibilities set forth in subsection (a) of this section,

the task force, working with the department of labor and training, shall institute an information

campaign to educate the public, including but not limited to business owners, employers, and

employees, regarding the changes in state law regarding payment of wages and in particular the

new and enhanced civil and criminal penalties established in §§ 28-14-17, 28-14-19, and 28-14-

19.1, which changes are set to be in effect January 1, 2024.

SECTION 3. Section 1 of this act shall take effect on January 1, 2024. The remaining

sections of this act shall take effect upon passage.

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LC003083/SUB A

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