law18002

Chapter 002

2018 -- H 7196 SUBSTITUTE A
Enacted 05/18/2018

A N A C T

AMENDING THE CHARTER OF NORTH PROVIDENCE

Introduced By: Representatives Corvese, O'Brien, and Hull

Date Introduced: January 18, 2018

It is enacted by the General Assembly as follows:

SECTION 1. Article 20, Chapter 1, Sections 20-1-2 and 20-1-3 of Chapter 471 of the

2014 Public Laws entitled "An Act Amending the Charter of North Providence", are hereby

amended to read as follows:

Sec. 20-1-2. Meetings.

The board shall hold regularly scheduled meetings and give written notice of regularly

scheduled meetings at the beginning of each calendar year. The notice shall include the dates,

times, and places of the meetings and shall be provided to members of the public upon request

and to the secretary of state at the beginning of each calendar year in accordance with chapter 46

of title 42, "Rhode Island Open Meetings Act."

The board shall give supplemental written public notice of any meeting within a

minimum of forty-eight (48) hours before the date. This notice shall include the date the notice

was posted,; the date, time, and place of the meeting,; and a statement specifying the nature of the

business to be discussed. Notwithstanding the aforementioned forty-eight (48) hour notice, this

supplemental notice shall be provided to the members of the board at least two weeks (2) in

advance of the meeting(s).

In the event of an emergency affecting the public safety, health, or welfare, on the written

recommendation of the purchasing agent, additional meetings of the board may be held provided

that written notice of the meeting, as provided under the Rhode Island Open Meetings Act open

meetings act, as amended, is given.

The board shall hold all meetings at the North Providence town hall. All meetings shall

be held on weekdays at 6:00 p.m.

The agenda, the time, and the location of each meeting, except an emergency meeting as

hereinabove provided, shall be advertised in a paper of local circulation on the town's website and

within town hall on the Public Notice Bulletin Board public notice bulletin board at least one

week prior to the meeting.

Sec. 20-1-3. Processing prior to requesting bids and upon Submission submission of

Bids bids.

(a) Prior to sending out the Request For Proposal request for proposal, the treasurer

must approve, in writing, to the purchasing board, a written certification of the line item in the

budget that supports the purchase.

(b) All purchases requiring the submissions of bids pursuant to state law or this charter, at

the time they are submitted to either the town or the purchasing agent, shall be time stamped by

the purchasing agent or the town when submitted. No bid submitted after the time set for

submission in the bid specifications shall be considered by the board.

of severe weather or other state of emergency, such that town offices are closed or mail is

otherwise undeliverable. Said The general amnesty shall be until a time immediately following

said the severe weather or state of emergency.

(d) Should the town post an addendum to any bid specifications after they have been

circulated to proposed bidders, the purchasing agent may extend the time for bid submissions to a

date no later than fourteen (14) days from the original date of bid submissions.

SECTION 2. Article 20, Chapter 2, Section 20-2-1 of Chapter 273 of the 1999 Public

Laws entitled "An Act Amending the Charter of North Providence" is hereby further amended to

read as follows:

Sec. 20-2-1 Procedure.

All purchases for construction exceeding an aggregate amount of Ten Thousand ten

thousand ($10,000.00) Dollars dollars and for all other purchases exceeding an aggregate

amount of Five Thousand five thousand ($5,000.00) Dollars dollars shall be made only by bids

except, that this procedure shall not be enforced for purchases required in connection with an

emergency as defined in Section section 2-1-6 (d) of this Charter charter.

All purchases not exceeding an aggregate amount of Ten Thousand ten thousand

($10,000.00) Dollars dollars for construction and Five Thousand five thousand ($5,000.00)

Dollars dollars for all other purchases shall be made by obtaining written or telephone quotations

from at least three (3) suppliers/contractors of the items/services. A record of all such purchases

and quotations shall be retained by the Purchasing Agent purchasing agent. In the event that

there are available less than three (3) suppliers of the items/services, such the lessor number of

suppliers may be requested to quote prices.

Purchasers of items with a value of items/services with a value of less than Fifteen

Hundred ($1,500.00) Twenty-Five Hundred twenty-five hundred ($2,500) Dollars dollars shall

be authorized to be made by the Purchasing Agent purchasing agent.

All items which that are essentially a unit, are made normally on a recurring basis or

which that can be purchased more economically in larger quantity, shall be purchased in such a

quantity as the Purchasing Agent purchasing agent may direct for the greatest economical

advantage to the Town town. The Purchaser purchaser shall not be fractionalized to circumvent

the intent of this Section section. The Purchasing Board purchasing board may declare void any

purchase it deems to have been made in such a manner as to intentionally defeat the intent of the

Section section and the person making the purchase may be held personally liable for any

resulting loss or other damages to the Town town.

In order to operate as a central purchasing agency or to otherwise make purchases more

economically, the Purchasing Agent purchasing agent may require each office, department, or

other agency to submit, at specified times, a list of items and of their quantity as may be needed

within designated periods.

The amount set forth in this Section section shall be increased or decreased annually at

the same rate as the Boston Regional Consumer Price Index.

SECTION 3. This act shall take effect upon passage.

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LC003604/SUB A

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