Chapter 110

2016 -- H 7856 SUBSTITUTE A Enacted 06/17/2016

A N   A C T

RELATING TO LABOR AND LABOR RELATIONS -- EMPLOYMENT SECURITY -- CONFIDENTIAL INFORMATION

Introduced By: Representatives Winfield, Williams, and Ucci

Date Introduced: March 04, 2016

It is enacted by the General Assembly as follows:

SECTION 1. Section 28-42-38 of the General Laws in Chapter 28-42 entitled

"Employment Security - General Provisions" is hereby amended to read as follows:

28-42-38. Records and reports -- Confidentiality of information. -- (a) Every

employer and every employing unit employing any person in employment in this state shall keep

true and accurate employment records of all persons employed by him or her, and of the weekly

hours worked for him or her by each, and of the weekly wages paid by him or her to each person;

and every employer and employing unit shall keep records containing any other information that

the director may prescribe. Those records shall at all times be available within this state and shall

be open to inspection by the director, or his or her authorized representatives, at any reasonable

time and as often as the director shall deem necessary.

(b) The director may require from any employer, or employing unit, employing any

person in this state, any reports covering persons employed by him or her, on employment,

wages, hours, unemployment, and related matters which the director deems necessary to the

effective administration of chapters 42 -- 44 of this title.

(c) (1) Information obtained, or information contained in other records of the department

obtained from any individual pursuant to the administration of those chapters, shall be held

confidential by the director and shall not be published or be open to public inspection in any

manner revealing the individual's or employing unit's identity, but any claimant at a hearing

provided for in those chapters shall be supplied with information from those records of the extent

necessary for the proper presentation of his or her claim. Any department employee guilty of

violating this provision shall be subject to the penalties provided in chapters 42 -- 44 of this title;

provided, that nothing contained in this subsection shall be construed to prevent:

(i) The director, or any qualified attorney whom the director has designated to represent

him or her in any court of this state, or the attorney general, from making any record, report, or

other information referred to in this section, available in any proceeding before any court of this

state in any action to which the director is a party;

(ii) The director from making any record, report, or other information referred to in this

section, available to any agency of this state or any agency of a political subdivision of this state

charged with the administration of public assistance within this state, or any of its political

subdivisions;

(iii) The director from making any record, report, or other information referred to in this

section, available to the railroad retirement board or to employees of the Internal Revenue Service

in the performance of their public duties, and the director shall furnish, at the expense of the

railroad retirement board or the Internal Revenue Service, copies of those records, reports, or

other information referred to in this section;

(iv) The director from making available, upon request and on a reimbursable basis, any

record, report, or other information referred to in this section to the federal Department of Health

and Human Services in accordance with the provisions of United States P.L. 100-485, Family

Support Act of 1988, or to the federal Department of Housing and Urban Development and to

authorized representatives of public housing agencies in accordance with the Stewart B.

McKinney Homeless Assistance Act, 42 U.S.C. § 11301 et seq.;

(v) The director from making available to the Ddivision of Ttaxation, upon request of

the tax administrator, any record, report, or other information referred to in Title 28, Chapter 42

for the purposes of compiling the annual unified economic development budget report and

performing the requirements under subsection 42-142-3(e); enforcing the provisions of Title 28,

Chapter 42; and/or performing any of its obligations under Title 44. The information received by

the Ddivision of Ttaxation from the department of labor and training pursuant hereto pertaining

to an individual employer shall be held confidential and shall not be open to public inspection.

Nothing herein shall prohibit the disclosure of statistics and/or statistical data that do not disclose

the identity of individual employers and/or the contents of specific returns.;

(vi) The director from making, and the director shall make, reports in the form and

containing any information that the federal Social Security Administration may, from time to

time, require, and complying with any provisions that the federal Social Security Administration

may, from time to time, find necessary to assure the correctness and verification of those reports.

The director shall make available, upon request, to any agency of the United States charged with

the administration of public works or assistance through public employment, the name, address,

ordinary occupation, and employment status of each recipient of unemployment compensation

and a statement of that recipient's rights to further compensation under that law;

(vii) The director from conducting any investigations he or she deems relevant in

connection with these provisions;

(viii) The director from conducting any investigations he or she deems relevant in

connection with the performance of his or her duties pursuant to the administration of the

chapters 29, 32, 33, 34, 36, 37 and 41 of this title, or from making any record, report, or other

information referred to in this section available to the Wworkers' Ccompensation Ffraud

Pprevention Uunit for use in the performance of its duties under § 42-16.1-12; or

(ix) The director from forwarding, and the director shall forward, to the jury

commissioner, the names and addresses of all individuals who are receiving unemployment

compensation on a yearly basis in accordance with § 9-9-1(e).;

(x) The director from providing data on unemployment insurance recipients or any other

data contained in departmental records that is obtained from an individual, pursuant to the

administration of chapters 42-44 of this title, to the department's designated research partners for

the purpose of its workforce data quality and workforce innovation fund initiatives. The provision

of these records will be done in accordance with an approved data-sharing agreement between the

department and its designated research partners that protects the security and confidentiality of

these records and, through procedures, established by protocols, rules, and/or regulations as

determined necessary by the director and appropriately established or promulgated.; or

(xi) The director from making available upon request and on a reimbursable basis to the

department of corrections, and solely for the purpose of case management and post-release

supervision, any record, report, or other information referred to in chapter 42 of title 28 relating to

wages, earnings, professional licenses, work or vocational skills or training, and work history of

offenders under the department of corrections' supervision for the purpose of case management

and post-release supervision. The information received by the department of corrections from the

department of labor and training pursuant to this subsection shall be held confidential and shall

not be open to public inspection. Nothing in this subsection shall prohibit the disclosure of

statistics and/or statistical data that does not disclose the identity of individuals, nor shall it

prevent information referred to in this subsection from being available in any proceeding before

any court of this state in an action in which an offender's conditions of probation or obligation to

pay restitution and/or costs and fines are the subject of the court proceedings.

(2) The director may publish in statistical form the results of any investigations without

disclosing the identity of the individuals involved.

SECTION 2. This act shall take effect upon passage.

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LC004994/SUB A

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