2021 -- S 0279

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LC001333

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2021

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A N   A C T

RELATING TO COMMERCIAL LAW--GENERAL REGULATORY PROVISIONS -- FILING

OF ASSUMED NAME

     Introduced By: Senators Quezada, Picard, Calkin, and Cano

     Date Introduced: February 18, 2021

     Referred To: Senate Commerce

     It is enacted by the General Assembly as follows:

     SECTION 1. The title of Chapter 6-1 of the General Laws entitled "Filing of Assumed

Name" is hereby amended to read as follows:

CHAPTER 6-1

Filing of Assumed Name

CHAPTER 6-1

FILING OF TRADE NAME

     SECTION 2. Sections 6-1-1, 6-1-2 and 6-1-3 of the General Laws in Chapter 6-1 entitled

"Filing of Assumed Name" are hereby amended to read as follows:

     6-1-1. Filing of business name required.

     (a) No person or persons shall carry on or conduct or transact business in this state under

any assumed trade name, or under any designation, name, or style, corporate or otherwise, other

than the real name or names of the individual or individuals conducting or transacting business,

unless the person or persons shall file in person, by mail or electronically, in the office of the town

or city clerk in the town or city in which the person or persons conduct or transact, or intend to

conduct or transact, business, a an executed certificate stating:

     (1) Sole proprietorship or general partnership: The the name under which the business is,

or is to be, conducted or transacted, and the true or real full name or names, both the first name and

surname, of the person or persons conducting or transacting the business, with the post office

address or addresses of the person or persons and the NAICS code. The certificate shall be executed

and sworn to by the person or persons so conducting or intending to conduct the business, before

some person authorized to administer oaths.

     (2) The trade name which shall be distinguishable upon the records of the trade name

registry from the name of any trade name on file within the municipality where the registration will

be recorded.

     (i) The municipality may establish guidelines for defining the term “distinguishable upon

the record” for the administration of this chapter.

     (b) Whenever this chapter requires any certificate to be executed and acknowledged, such

requirement is satisfied by either:

     (1) The formal acknowledgment by any individual signing the certificate that it is his or

her act and deed or the act and deed of the corporation, and that the facts stated therein are true.

This acknowledgment shall be made before an individual who is authorized by the law of the

jurisdiction of where the execution to take acknowledgment; or

     (2) The signature, without more, of the individual or individuals signing the certificate, in

which case the signature or signatures constitutes the affirmation or acknowledgment of the

signatory, under penalties of perjury, that the certificate is that individual's act and deed or the act

and deed of the corporation, and that the facts stated therein are true.

     6-1-2. Indexes -- Filing fee -- Certified copies as evidence.

     The several town and city clerks of this secretary of state shall keep alphabetical indexes

an online register of all persons filing certificates and of all names or styles assumed, referred to in

this chapter, and, for the indexing and filing of the certificates, the town and city clerks shall receive

for the benefit of the town or city a fee of ten dollars ($10.00) each. A copy of the certificate, duly

certified to by the town or city clerk in whose office the certificate shall be filed, shall be

presumptive evidence in all courts in this state of the facts contained in the certificate.

     6-1-3. Corporations -- Partnership names.

     This chapter shall in no way affect or apply to any duly registered or qualified, domestic

or foreign corporation, limited liability company, limited liability partnership or limited partnership

duly organized under the laws of this state, or to any corporation or limited partnership organized

under the laws of any other state and lawfully doing business in this state, or to any partnership or

joint venture, the name or designation of which includes the true or real surname of at least one

individual who is a partner or joint venturer.

     SECTION 3. Chapter 6-1 of the General Laws entitled "Filing of Assumed Name" is

hereby amended by adding thereto the following sections:

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     6-1-1.1. Definitions.

     For purposes of this chapter, the following definitions apply:

     (1) "Business" means an occupation, profession, or employment engaged in for the purpose

of seeking a profit.

     (2) "Department" means the department of the secretary of state.

     (3) "Electronic transmission" means any form of communication, not directly involving

the physical transmission of paper, that creates a record that may be retained, retrieved, and

reviewed by a recipient, and that may be directly reproduced in paper form by such a recipient

through an automated process.

     (4) "Filing" means delivered to the secretary of state in either paper format or electronic

transmission through a medium provided and authorized by the secretary of state.

     (5) "Municipality" means and includes any city or town within the state.

     (6) "Person" means any individual, partnership, limited liability company, or corporation

conducting or having an interest in a business in the state.

     (7) "Signature" or "signed" or "executed" means an original signature, facsimile, or an

electronically transmitted signature submitted through a medium provided and authorized by the

secretary of state.

     (8) "Trade name" means a word or name, or any combination of a words or names, used

by a person to identify the person's business which:

     (i) Is not, or does not include, the true and real name of all persons conducting the business;

or

     (ii) Includes words which suggest additional parties of interest such as "company," "and

sons," or "and associates."

     (9) "True and real name" means:

     (i) The last name of an individual coupled with the first name, middle names, initials, or

any combination thereof;

     (ii) The designation or identifying name by which an individual is best known and called

in the business community where that individual transacts business, if this is used as that

individual's legal signature.

     6-1-5. Changes in registration - Filing notice of change.

     (a) A notice of change must be filed with the municipality when a change occurs in:

     (1) The true and real name of a person conducting a business with a trade name registered

under this chapter; or

     (2) Any mailing address or email address set forth on the registration or any subsequently

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filed notice of change.

     (b) A notice of cancellation must be filed with the municipality when use of a trade name

is discontinued.

     (c) A notice of cancellation, together with a new registration, must be filed before

conducting or transacting any business when:

     (1) An addition, deletion, or any change of person or persons conducting business under

the registered trade name occurs; or

     (2) There is a change in the wording or spelling of the trade name since initial registration

or renewal.

     6-1-6. Failure to file.

     No person or persons carrying on, conducting, or transacting business under any trade name

shall be entitled to maintain any suit in any court of this state until such person or persons have

properly completed the registration as provided for in § 6-1-2. Failure to complete this registration

shall not impair the validity of any contract or act of such person or persons and shall not prevent

such person or persons from defending any suit in any court of this state.

     6-1-7. Renewal and cancellation.

     (a) The municipality shall require the renewal of trade names and establish a process and

fee of ten dollars ($10.00) for renewing trade names. Any such renewal process may not require

renewals of trade names more often than annually and must allow persons to renew their trade name

at the same time they are required to renew their business license, if applicable.

     (b) The municipality may cancel a person's trade name upon request of the person the trade

name is registered to. The municipality may also provide for the cancellation of trade names under

circumstances as defined by the municipality by rule, which may include failure to renew a trade

name under a renewal process as may be established by the municipality under the authority of

subsection (c)(1) of this section.

     (c)(1) The municipality must make a reasonable effort to notify a person that the

municipality intends to cancel the person's trade name. This notice is not required when a request

for cancellation of a trade name is received by the municipality from the person the trade name was

registered to or the person's authorized representative. The municipality may comply with this

subsection either by mailing the notice to the person's last known address on record with the

municipality or by providing the notice electronically instead of by mail. Such electronic notice

may be sent by email to the person's last known email address on record with the municipality.

However, if the municipality sends a notice by email and is notified that the email is undeliverable,

the municipality must resend the notice by mail to the person's last known address on record with

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the municipality.

     (2) The municipality may cancel a trade name unless, within twenty (20) days of sending

the notice required under this subsection, the person notifies the municipality in writing not to

cancel the person's trade name and pays any applicable renewal fee.

     (d) The municipality may remove any canceled trade names from its database of trade

names.

     SECTION 4. This act shall take effect on July 1, 2022.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO COMMERCIAL LAW--GENERAL REGULATORY PROVISIONS -- FILING

OF ASSUMED NAME

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     This act would require a person or persons who transact business under a trade name to

register with a municipality, provide more extensive information when filing and to notify the

municipality when the trade name is changed or discontinued.

     This act would take effect on July 1, 2022.

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